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MATRIXMaterial Tracking, Inventory & Resource eXecution

Ball valve 2 in, Class 300 · stock balance in EA

14 EA on hand across 3 locations.

Synthetic sample · illustrative

MATRIX is an integrated material and warehouse operations platform that helps organizations understand what material they have, where it is, what condition it is in, how much is actually available, and what operational action is required next.

  • Net availability
  • Warehouse execution
  • Traceable movement
LocA-02

The material visibility problem

A total on a screen hides the questions operations actually ask: can we use it, where is it, what state is it in, and who touched it last?

  1. 01

    On hand is not usable

    Physical stock includes material that cannot be issued today.

  2. 02

    Reservations take their share

    Material already promised to other work reduces what is available.

  3. 03

    Quarantine and damage matter

    Stock under inspection or in poor condition is not ready stock.

  4. 04

    Location and condition matter

    Knowing a quantity without knowing where and how it is stored is not enough.

  5. 05

    Movement must be traceable

    Every receipt, transfer and issue changes a balance someone will question later.

  6. 06

    Requirements create shortfalls

    Upcoming operational needs can exceed what is truly available.

  7. 07

    Slow stock still needs context

    An item that rarely moves may still be critical to keep.

LocA-03

What MATRIX is

MATRIX connects understanding material, controlling warehouse work, and keeping the evidence behind every decision.

  1. Level 01

    Material Intelligence

    Material identity and readiness, seen against what operations need.

    • Material master
    • Stock on hand
    • Material 360
    • Availability
    • Criticality
    • Aging
    • Replenishment

  2. Level 02

    Warehouse Execution

    Warehouse transactions recorded with status, reference and balance impact.

    • Receiving
    • Inspection
    • Putaway
    • Request
    • Picking
    • Issue
    • Transfer
    • Return
    • Stock count

  3. Level 03

    Governance & Control

    Decisions and changes that can be reviewed with supporting evidence.

    • Approval
    • Role-based access
    • Maker-checker
    • Audit trail
    • Reporting
    • Interface control

The work cycle

  1. Receive
  2. Inspect
  3. Put away
  4. Manage balance
  5. Fulfil request
  6. Issue / return
  7. Count & reconcile
  8. Monitor exceptions

Receipts still under inspection are not treated as posted stock until confirmed. Net availability always accounts for reservations, quarantine and damage.

LocA-04

Material intelligence

Pick a state to see how it changes what one material can actually do for operations.

MTX-0412 · Ball valve 2 in, Class 300

Illustrative

Net available · 6 EA

On hand minus reserved, quarantine and damaged — what can be issued now.

LocB-01

Material 360

Identity, location, units, balance, readiness, planning and history — reviewed as one object instead of six screens.

Inventory / Valves & piping / MTX-0412

Ball valve 2 in, Class 300

  • Critical
  • Serial tracked
Code
MTX-0412
Category
Valves & piping
Unit
EA
Criticality
Critical
Tracking
Serial tracked
Movement class
Moderate moving

01 / 06Identity

Synthetic sample record · not a product screenshot

LocB-02

Availability to action

Critical exposure, shortfall, lead time and incoming supply become an item someone reviews — replenishment stays under user and governance control.

  1. 01 · See the shortage

    −3 EA

    Net available 6 vs requirement 9

  2. 02 · Understand the risk

    Criticality
    Critical
    Lead time
    6 weeks
    Incoming supply
    4 EA · Week 3
    Condition review
    2 EA in quarantine

    Incoming supply arrives after the requirement date — the gap stays open unless something changes.

  3. 03 · Review the action

    Replenishment recommendation

    Proposed quantity
    4 EA
    Basis
    Shortfall + minimum stock

    Pending review

A recommendation is a proposal for review. MATRIX does not create purchases on its own. Illustrative values.

LocB-03

Aging, surplus & deadstock

Age bands and movement classes surface surplus candidates. A criticality guard keeps essential material out of disposal review, and every decision leaves evidence.

5 surplus candidates · all bands

  • MTX-0218Mechanical seal kitNon-moving412 daysEligible for disposition review
  • MTX-0307Pressure gauge 0–100 barDeadstock388 daysEligible for disposition review
  • MTX-0455Pump impeller, spareNon-moving530 days Guarded · critical spare
  • MTX-0129Spiral-wound gasket setSlow-moving236 daysEligible for disposition review
  • MTX-0561Hydraulic hose assemblySlow-moving121 daysEligible for disposition review

Synthetic records · illustrative ages

Disposition evidence

MTX-0218 · Mechanical seal kit

  1. 1Review statusSurplus candidate · under review
  2. 2ReasonNo movement over the review period
  3. 3ApproverApprover / Supervisor
  4. 4ActionPending decision
  5. 5HistoryRecorded in the audit trail

Age alone never disposes of material. A person decides, with the reason and approver kept on record.

LocB-04

Warehouse execution

Every warehouse task is tied to its balance impact and its evidence — so the record follows the material.

LocC-01

Warehouse explorer

Browse the warehouse by hierarchy, see occupancy and capacity per zone, and check storage restrictions before material moves.

Hierarchy

Central Warehouse

Selected location

Valve zone

Central Warehouse / Valve zone

Occupancy71%
Capacity
48 bins
Restriction
Standard storage
Material held
MTX-0412 Ball valve 2 in · 10 EA in B-03-02

Putaway checks capacity and restriction

LocC-02

Traceability & governance

The movement ledger shows what changed a balance; the audit trail shows who changed what, when and why. Approvals and reports sit on the same record.

MTX-0412 · Ball valve 2 in, Class 300

  • Goods receipt+12

    Supplier delivery → Receiving · 2 → 14

    Day 1 · 09:10 · Warehouse Operator · GR-0001

  • Inspection → quarantine2

    Receiving → Quarantine hold · 0 → 2

    Day 1 · 14:30 · Inspector · IN-0007

  • Putaway10

    Receiving → Valve zone B-03-02 · 0 → 10

    Day 2 · 08:45 · Warehouse Operator · PA-0019

  • Reservation5

    Net available → Work request · 0 → 5

    Day 3 · 11:20 · Material Planner · MR-0042

  • Condition → damaged1

    Valve zone → Damaged · 0 → 1

    Day 4 · 16:05 · Warehouse Lead · CC-0003

Synthetic records · roles shown instead of people · searchable and exportable for review

Enterprise control

  • 01Role-based accessAccess and navigation follow each user’s responsibility.
  • 02Maker-checkerThe person who prepares is not the person who approves.
  • 03Approval authorityWho may approve what is configured, not improvised.
  • 04Segregation of dutiesConflicting tasks stay with different roles.
  • 05Rejection reasonA returned request always says why.
  • 06Decision evidenceEvery decision keeps its reason, approver and reference.

Sample roles: Warehouse Operator · Warehouse Lead · Material Planner · Approver / Supervisor · Management / Audit. Names and rights follow your organization.

Reporting & operational control

  • Stock on handPreview · Export
  • Stock movement ledgerPreview · Export
  • Critical availabilityPreview · Export
  • Below reorder pointPreview · Export
  • Aging & surplusPreview · Export
  • Quarantine & damaged stockPreview · Export
  • Receiving statusPreview · Export
  • Replenishment reviewPreview · Export

Representative reports. Definitions, parameters and scope are agreed during configuration.

LocC-03

Integration & implementation

Inventory transactions are exchanged through an agreed interface, monitored and reconciled — and the rollout follows an approved blueprint.

Your ERP

Master data, purchasing, finance

Inventory transactions · agreed data contract

  • Goods receipt
  • Material issue
  • Transfer
  • Return
  • Stock balance
  • Adjustment result
  • Validation
  • Error log
  • Retry
  • Idempotency
  • Reconciliation
  • Data migration
MATRIX

Material & warehouse operations

Interface scope, data contract, timeline and acceptance criteria follow the approved blueprint. MATRIX is not assumed to be plug-and-play with every ERP.

Implementation approach

  1. 01BlueprintValidate needs, processes, roles, warehouse locations, data, integration and acceptance criteria.
  2. 02Configure & buildConfigure processes, data model, interfaces, reports, roles, approvals and exceptions.
  3. 03Migrate & validateMap data, run trial migration, cleanse, reconcile and validate with users.
  4. 04Test & trainTest operational flows, interfaces, controls, security and user readiness.
  5. 05Cutover & stabilizeRun the approved cutover, monitor, resolve issues and hand over.

A conceptual framework, not a contractual schedule · duration and deliverables follow the agreed scope

LocC-04

Why MATRIX

  • Material visibility
  • Net availability
  • Material 360
  • Warehouse execution
  • Critical availability
  • Replenishment review
  • Aging & surplus control
  • Movement traceability
  • Audit evidence
  • Maker-checker & approval
  • Reporting
  • Integration-ready
  • Configurable by blueprint

Request a demo

Tell us how your warehouses run today and where material certainty breaks down. We will walk you through MATRIX with a setup close to yours.

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