Originally developed by PASTI Technology
OPEN — One Procurement Ecosystem Network
A customizable procurement system framework built around your business.
Not built from a blank page, and not rigid SaaS either. OPEN is a ready procurement foundation, then customized around your organization’s business processes and governance.
Process Lifecycle
- Request
- Evaluation
- Approval
- Auction
- Contract
- Closing
Approval Flow
- Procurement Officer
- Manager
- Head of Division
- Procurement Head
Audit Trail
- Approvalrecorded
- Evaluationrecorded
- Requestrecorded
- Approval FlowStructured & Transparent
- Lifecycle StatusReal-time Visibility
- Role-Based AccessRight Access for Every Role
- Business RulesPolicy Enforced Consistently
- Audit TrailTraceable from End to End
OPEN interface illustration
Not just workflow digitization. OPEN connects:
- Process
- People
- Approval
- Vendor
- Data
- Documents
- Governance
The procurement problem
02 / 12Procurement has becometoo complex to manage manually.
As procurement grows, so does its complexity:
- More people.
- More vendors.
- More approvals.
- More documents.
- More rules.
- More risks.
- !Multiple Stakeholders
- !Scattered Information
- !Manual Approvals
- !Siloed Data
- !High Risk of Errors
The process works — but the visibility doesn’t.
The problem isn’t onlyprocurement efficiency.
What often turns out to be the problem:
- WHO
- Who did it?
- WHY
- Why was the decision made?
- WHEN
- When did the decision happen?
- WHAT
- What changed?
- TRACE
- What is the evidence?
Procurement needsprocess visibilitygovernanceaccountability.
Not another SaaS
03 / 12OPEN isnot another SaaS.
Because every organization has its own:
- Procurement policydifferent
- Approval matrixdifferent
- Organizational structuredifferent
- ERPdifferent
- Vendor ecosystemdifferent
- Governance requirementdifferent
Not
- Subscribe
- Configure
- Use
OPEN takes the approach
- Understand
- Design
- Customize
- Develop
- Integrate
- Deploy
The system adapts to your business.Not the other way around.
Ready-to-develop framework
04 / 12A ready-to-developprocurement framework.
OPEN provides a functional foundation that is already developed and includes:
That framework is then customized and developed around each organization’s needs.
We don’t start from a blank page.
- Core Architecture
- Business Logic
- Workflow Engine
- Role & Access Model
- Approval Framework
- Audit Trail
- Notification Engine
- Document Management
- Procurement Modules
From framework to your system.
One framework. Multiple possibilities.
OPEN Framework
Pre-built functional foundation with proven architecture, logic and best practices.
Your Business
Your processes, policies, structure, people and ecosystem.
- Process
- Governance
- Role & Approval
- Integration
- UI / UX
- Business Rules
Your Procurement System
A system that fits your business, drives value and grows with you.
One procurement ecosystem
05 / 12One ecosystem.Multiple procurement functions.
OPEN connects every procurement process and function, from the start through payment and beyond.
OPEN doesn’t stop at the auction. Every process stays connected through purchasing and payment, with integrated governance.
Request
- 1
Request
Need identification and request creation
- 2
Procurement
Planning & process initiation
- 3
Vendor
Vendor management, qualification & selection
- 4
HPS / Evaluation
Budget estimation (HPS), technical & price evaluation
- 5
Auction
e-Auction / e-Bidding process
- 6
Approval
Approval & governance by authority matrix
- 7
Contract
Contract creation & agreement
- 8
Catalog
Contract catalog & e-Commerce catalog
- 9
Purchase
Purchase order & transaction
- 10
Payment
Invoice verification & payment
Integrated Governance
Rules, approval, SLA, notification & audit trail
Real-time Visibility
Status, progress, and performance in real-time
Secure & Controlled
Role-based access and data security
Flexible & Integrated
Ready to integrate with ERP, finance, inventory and more
Data & Insight
Data-driven decision making with analytics & reporting
Core ecosystems
06 / 12Three coreprocurement ecosystems.
OPEN is built on three integrated core modules to manage the whole procurement process end to end — and it can be customized to your organization’s needs.
End-to-end Procurement.
Manage the whole procurement cycle, from planning to payment, in a structured, transparent and controlled way.
- Planning & Request
- Sourcing & Participation
- Evaluation (Technical & Price)
- e-Auction (Competitive Bidding)
- Approval & Governance
- Contract & Agreement
- Purchase, Receipt & Payment
- Closing & Performance
End-to-end procurement workflow
A comprehensive, integrated procurement cycle in one process flow.
- 01
Planning & Request
Needs planning & requests
- 02
PACC
Approval of the procurement approach & category
- 03
Vendor Recommendation
Shortlisted or potential vendor recommendations
- 04
Aanwijzing
Formal invitation to vendors
- 05
Technical Evaluation
Evaluation of technical aspects & compliance
- 06
Price Evaluation
Price & commercial evaluation
- 07
e-Auction
Competitive electronic auction process
- 08
QA / Compliance
Quality assurance & compliance checks
- 09
Approval
Approval based on the authority matrix
- 10
Contract
Contract drafting & signing
- 11
BAST
Inspection, receipt & BAST
- 12
Payment
Invoice verification & payment
Supported procurement methods
The OPEN framework already handles a range of procurement methods, with their differences in technical/price behaviour, price unlocking, technical evaluation and budget control.
Key differences OPEN manages:
- Technical & price behaviour
- Price unlocking mechanism
- Technical evaluation method
- Budget control & compliance
One Stage – Two Envelopes
Technical evaluation first; prices are opened after the technical evaluation is passed.
- Stage 1: Technical evaluation
- Stage 2: Price opening (unlocked)
- Technical quality protected
- Better price control
One framework, many methods. OPEN makes sure every method runs with control and transparency.
e-Auction
07 / 12More than justonline bidding.
OPEN e-Auction is designed as a transaction engine integrated with the procurement process.
Competitive by process.
Transparent by design.
e-Auction process in OPEN
Key capabilities
Create Auction & Create Bidding
Set up auctions and parameters easily
Negotiation Mode
Negotiate together or one by one
e-Auction Official Report
Generate the official report (Berita Acara) automatically
Dashboard Monitoring
Monitor auction activity in real time
Reporting & History
Complete reports & activity history
Administration
Manage auction master data, rules and configuration
Fair & Competitive
A transparent auction process with healthy competition
Transparent & Auditable
Every activity is recorded and auditable
Efficient Process
Auction automation saves process time and cost
Integrated
Fully integrated with the procurement process in OPEN
Data-driven Decision
Real-time data for better decisions
Governance, approval & auditability
08 / 12Governance shouldn’t happen after the process.It should happen inside the process.
OPEN can apply governance as an integrated part of every step of the procurement process.
Governance embedded in every step
- RequestSubmitted by the user
- ApprovalVerified against the approval matrix
- ValidationBusiness rules and validation run
- ExecutionThe process runs according to role & access
- CompletionDocumentation, audit trail and notifications
Governance runs at every step, not after the process is done.
Approval Workflow
Structured, controlled multi-level approval.
Role & Access
Role-based access with strict control.
Business Rules
Business rules that guide and control the process.
Document Control
Centralized document management, versioning and security.
Audit Trail
A record of every activity for full accountability.
Notification
Automatic notifications for actions, approvals and deadlines.
SLA
Service Level Agreements to keep process performance on track.
Compliance
Ensures compliance with organizational policies and regulations.
From manual approvalto controlled workflow.
OPEN lets organizations build structured, transparent and controlled approval flows in every procurement process.
No more depending on
“Has it been approved yet?”
The system will show:
Who → What → When → Status → Next Action
Multi-level approval flow
- 1Request
- 2Reviewer
- 3Approver 1
- 4Approver 2
- 5Final Approval
- 6Completed
- Who
- User
- What
- Request created by the user
- When
- Recorded automatically
- Status
- Submitted
- Next Action
- Reviewer
Every step recorded, every decision controlled. Example flow — the number of levels follows the organization’s authority matrix.
Multi-Level Approval
Tiered approval in line with organizational policy.
Authority Matrix
A clear authority matrix by value, unit or category.
Sequential Approval
Sequential approval flows for control and accountability.
Role-Based Assignment
Approval tasks assigned automatically by role and responsibility.
Approval Notification
Automatic notifications to speed up responses and cut delays.
Status Tracking
Track approval status in real time at every stage.
Delegation / Alternate Role
Delegation or a stand-in approver when a user is unavailable.
If it happened in the system,there should be a trace.
OPEN records the key activities in the process:
- User
- Action
- Timestamp
- Status
- Document
- Activity History
- Approval History
From “Who approved this?”
to a traceable answer.
Audit Log
Illustration| Timestamp | User | Action | Document | Status |
|---|---|---|---|---|
| hh:mm | Requester | Created request | Request | Success |
| hh:mm | Reviewer | Reviewed request | Request | Success |
| hh:mm | Approver 1 | Approved — level 1 | Request | Success |
| hh:mm | Approver 2 | Approved — level 2 | Request | Success |
| hh:mm | Final Approver | Final approval | Request | Success |
| hh:mm | System | Notification sent | Request | Info |
The audit trail makes sure every activity is recorded, transparent and accountable.
Visibility, integration & security
09 / 12Don’t wait for the report.See the process as it happens.
The OPEN dashboard can give visibility into:
- Procurement Status
- Auction Activity
- Vendor Performance
- Approval Progress
- Contract Status
- Process Monitoring
- Management Reporting
One view. Multiple procurement activities.
OPEN doesn’t have to replaceyour existing ecosystem.
OPEN can be developed to connect with:
Ecosystem
Through:
- API
- Web Service
- System Integration
OPEN is designed as a flexible platform, open to integration with the systems already in place, so procurement stays connected and data keeps flowing securely and consistently.
Procurement data needscontrolled access.
OPEN can apply:
Access is controlled.
Activities are traceable.
Role-Based Access
System access by role and responsibility to keep data secure.
User Management
Centralized, controlled management of users, roles and permissions.
Single Sign-On
Sign in once to access OPEN, integrated with other systems.
Activity Logging
Records every important user activity in the system for audit and monitoring.
HTTPS
All system communication secured with HTTPS encryption.
Auto Screen Lock
The screen locks automatically after a period of inactivity to protect data.
Backup & Restore
Data is backed up regularly and can be safely restored when needed.
Customization & implementation
10 / 12Your process is unique.OPEN adapts to it.
Customization can cover:
Business Process
Tailor the procurement process flow to how your organization works and what it needs.
Approval Matrix
Build an approval matrix by transaction value, category, division or other parameters you define.
Role & Access
Adjust roles, access rights and data boundaries to your organizational structure.
Business Rules
Set validation rules, conditions, automation and controls in line with your business policy.
Procurement Method
Adapt procurement methods (selection, tender, e-auction, direct purchase, etc.) to your needs.
UI / UX
Adjust the look, navigation and user experience to your organization’s preferences.
Reports
Build reports and dashboards for your analysis and decision-making needs.
Integration
Integrate OPEN with the other systems you already use.
Data Structure
Adjust data structures, fields and master data to your business needs.
We don’t ask your business to follow the software. We develop the software around your business.
From frameworkto your live system.
- 01
Discover
Understand your business & procurement process.
- 02
Design
Map workflow, governance & requirements.
- 03
Customize
Adapt OPEN to your organization.
- 04
Develop
Build and integrate required functions.
- 05
UAT
Validate with business users.
- 06
Deploy
Training, migration & go-live.
Foundation implementation scope can include:
Installation / Configuration
System setup and initial configuration.
Business Customization
Adjusting the system to business needs.
UAT
Testing together with business users.
Forms / Reports
Developing forms and reports as needed.
Training
Training for system users.
Vendor Data Migration
Migrating vendor data into the system.
Documentation
System and implementation process documentation.
Implementation Reporting
Progress and implementation result reports.
Every phase is structured, collaborative and measurable.
The OPEN advantage
11 / 12One framework.Built around your organization.
Ready Foundation
Procurement capabilities already structured.
Customizable
Adaptable to your process and governance.
End-to-End
From procurement to contract, purchase and payment.
Governance-Ready
Approval, access, audit & workflow.
Integration-Ready
Designed to work with your existing ecosystem.
Scalable
Can evolve as business requirements change.
Choosing the right foundationfor your procurement journey.
Ready Foundation
- Traditional SaaS
- ✓Ya
- Build From Scratch
- —Tidak
- OPEN
- ✓Ya
Custom Process
- Traditional SaaS
- Limited
- Build From Scratch
- ✓Ya
- OPEN
- ✓Ya
Custom Governance
- Traditional SaaS
- Limited
- Build From Scratch
- ✓Ya
- OPEN
- ✓Ya
Development Starting Point
- Traditional SaaS
- Product
- Build From Scratch
- Blank
- OPEN
- Framework
Business Rules
- Traditional SaaS
- Configurable
- Build From Scratch
- Build
- OPEN
- Customize
Integration
- Traditional SaaS
- Depends
- Build From Scratch
- Build
- OPEN
- Develop
Time to Develop
- Traditional SaaS
- Fast
- Build From Scratch
- Long
- OPEN
- Faster starting point
OPEN is not positioned as plug-and-play SaaS.
SaaS gives you a product. OPEN gives you a foundation to build your system.
SaaS
Product
A ready-made solution with predefined features.
Configure
Adjust limited settings based on available options.
Use
Use the system as it is, within the product’s limits.
OPEN
- 01FrameworkA ready foundation with structured procurement capabilities.
- 02UnderstandUnderstand your business, process, and governance needs.
- 03CustomizeAdapt the framework to fit your unique process and rules.
- 04DevelopBuild the required functions and extend capabilities.
- 05IntegrateIntegrate with your existing systems and third-party applications.
- 06Your SystemA system that’s built around your business, ready to deliver value.
Same foundation. Different possibilities.
Build your procurement ecosystem
12 / 12Your procurement process is unique.Your system should be too.
OPEN provides a procurement foundation that is ready to develop and can be customized around your processes, governance, integrations and business needs.
Let’s build your procurement ecosystem.
- Governance Ready
- Secure & Controlled
- Integration Ready
- Visibility & Insight